![]() Your ERP system may even have a built-in function for creating some types of e-invoice. If you are to create electronic invoices, you need an IT solution with the capacity to “translate” the invoice you have created in your ERP system into an invoice your customer’s ERP system can receive and read. This includes information about the recipient, the sender, the invoice number, invoice date, your company’s VAT number and, of course, details of the item or service you have sold. How do you create an e-invoice?Į-invoices contain the same information as “ordinary” invoices. As a result, you can be more certain of receiving the correct payment – and on time. This significantly reduces the risk of error, which is a common problem when people have to enter data manually into a system. When your customer receives an invoice in electronic format from you, the information from the invoice is automatically entered into your customer’s ERP system. If you are in doubt about which format to use, ask your customer. There are some differences regarding the formats that the different systems prefer. ![]() If you need to send an electronic invoice, the process involves converting (“translating”) the information from your invoice to a format your customer’s ERP system can understand. There are also many private companies and businesses that can receive invoices in this format as well – both within and outside the EU.įind out more about how to send invoices to the public sector. ![]() This is precisely the type of invoice you can send using. These include, for example, all public authorities in the EU, which are obliged to be able to receive what are known as PEPPOL invoices. Some businesses, however, are legally required to be able to receive e-invoices. There can be major differences from one company to another with regard to whether or not they accept electronic invoices, and if so, which format they use, so in many cases the best option is to ask your customer’s accounts department. Many businesses of a certain size can already receive electronic invoices. If so, get in touch to hear about your options.Ĥ. Do you need to send an invoice in PEPPOL format? You can use the PEPPOL format for invoicing all public authorities throughout the EU, as well as a great many other businesses and organisations worldwide. Use to send PEPPOL invoices directly from your ERP system, or let us help you as a service provider. Via a service provider who helps you send your invoices.Via an online invoice template, where you enter the information and send the invoice to your customer manually.Via your ERP system, if this supports the type of e-invoice you wish to send.Generally speaking, you can send e-invoices in three different ways: Your e-invoices are encrypted and cannot be accessed by non-authorised parties – which is the case if you send standard invoices by email, fax or old-fashioned mail.Īs an added bonus, it is much cheaper to send e-invoices than paper invoices, as you save money on paper, envelopes, printing, postage and so on.įind out more about the numerous benefits of e-invoicing. This gives you an edge over your competitors who cannot provide the same service.Īnother good reason to send invoices electronically is security. One obvious advantage is that you save your customer time, making you easier to work with. There are a great many benefits to this – for you and your customer alike. When you send invoices electronically, you eliminate the need for your customers to enter the information manually. The designation “electronic invoice” or “e-invoice” applies not only to invoices in the most limited sense, it also encompasses credit notes and other documents. If you need to send invoices to public sector customers, however, there is one particular standard (PEPPOL) that you can use for all public authorities and institutions within the EU. Many different formats are in use today, and different companies and businesses may prefer different formats. You need to send the invoice in a format that your customer’s ERP system can receive. If you are asked to send an electronic invoice, it is not sufficient simply to send a standard invoice in PDF format by email. ![]() Invoices of this kind feature a special format that allows them to be read directly into your customer’s ERP system. How long do you have to store electronic invoices?Īn electronic invoice – or “e-invoice” – is the term for a document sent directly from your IT system (typically your ERP system) to a corresponding system at your customer’s.What does it cost to send an e-invoice?.How do you change or cancel an e-invoice?.
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